Yamhill Carlton Intermediate School is seeking a positive, flexible and skilled secretary to join our team.  

Preference will be given to candidates with strong written and oral communication who demonstrate efficient skills with Excel, Google Drive, Quickbooks and Web base applications.

DEFINITION
Must be able to establish and maintain cooperative and effective working relationships with students and adults; to perform clerical work with speed and accuracy; have computer knowledge and experience (prefer Schoolmaster software experience); have knowledge of student record keeping procedures (Oregon law for student records); able to prepare and maintain accurate and complete records; able to receive/screen calls, take messages and give information to callers; maintain confidentiality; able to work to meet crucial deadlines.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Performs a wide variety of clerical and secretarial work, including typing, proofreading, filing, checking and recording information.
• Process and prepare necessary student registration and withdrawal.
• Maintain and facilitate proper procedures on student records.
• Arrange substitutes for staff when needed.
• Independently or in accordance with general instruction, composes on a wide range of subjects, requiring knowledge of procedures and policies of the assigned area.
• Serves as receptionist and gives information or directs visitors and parents to appropriate offices.
• Answers inquiries concerning standardized policies, procedures, and regulations.
• Communicates with a wide variety of staff and community members.
• Types a variety of materials from brief verbal or written instructions.
• Takes and transcribes dictation for letter, memos and reports or uses dictation equipment.
• Makes appointments for administrator and screens callers and correspondence.
• Maintain building communications and facilitate messages within the school and with parents.
• Order and maintain main office supplies.
• Supervise student aides.
• Respond appropriately to emergency situations.
• Maintain petty cash fund, postage fund, and misc. income as directed by lead secretary or principal.
• Manage mail and filing as directed.
• Manage medical protocol for students, provide support to staff, and chart medications.
• Manage building lunch program (payments, deposits, reports), as required.
• Manage Student Body Accounts.
• Manage student attendance program.
• Perform other duties as assigned by supervisor.
• Maintain Regular and Punctual Attendance

QUALIFICATIONS GUIDE
Knowledge of:

• Correct English usage, spelling, grammar and punctuation.
• Strong written and verbal communication skills.
• Current technology, software applications (including Microsoft), office methods, procedures and equipment, including receptionist and telephone techniques.
• District policies, rules and regulations applicable to the local school or department.
• Numerical, alphabetical and subject matter filing systems.
• Graphic and web design preferable.

Ability to:

• Perform a variety of secretarial work involving use of independent judgment with accuracy and speed.
• Relate well to a variety of individuals including students, parents and staff.
• Proficiently operate standard office equipment.
• Perform clerical work without continuous supervision.
• Understand and carry out oral and written instructions.
• Maintain cooperative working relationships with those contacted in the course of work.

The Yamhill Carlton School District is an equal opportunity employer and provides services to the public on an equal opportunity basis and does not discriminate in employment or the provision of public services on the basis of race, color, religion, sex, national origin, age, disability, political affiliation or belief, citizenship or marital status. Auxiliary aids and services are available upon request to individuals with disabilities or individuals with limited proficiency in English. Contact the District Office for assistance.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Specialist at 503-614-1458 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900.